1. Agreement and eligibility
These Terms are an agreement between the person or organization using VAULTmeet and One More Try Software LLC, which provides the VAULTmeet service in Texas (“VAULTmeet,” “we,” or “us”). They apply to vaultmeet.app, VAULTmeet Host, VAULTmeet Live, and related services.
By creating an account, accepting an invitation, registering for a meet, or using the Service, you agree to these Terms and acknowledge the Privacy Policy. You must be at least 18 and legally able to agree to administer an account or workspace. If you act for an organization, you represent that you are authorized to do so.
All accounts are adult-owned. No person under 18 may create or administer an account. A minor athlete, including a child under 13, may be added or registered only by a parent or legal guardian, or recorded by an authorized Meet Host that has documented parent or guardian authority. A coach is not a guardian unless the coach independently has that legal status.
2. What VAULTmeet provides
VAULTmeet provides software for club workspaces, registration, schedules, flights, staff and device assignments, scoring, live and final results, exports, waivers, club pages, and rankings.
VAULTmeet provides software. Unless VAULTmeet expressly agrees otherwise in a signed writing, VAULTmeet is not the meet host, facility operator, sanctioning body, safety official, coach, eligibility authority, or guarantor of an event, rule, result, or athlete’s fitness.
3. Accounts and security
You must provide accurate information and keep it current. Sign-in links and codes are personal and may not be shared. Protect your email account, sessions, devices, operator codes, and exports, and report suspected unauthorized access promptly.
An organization owner controls ownership actions. Administrators and staff may act only within the permissions granted by the owner.
4. Hosts, athletes, and waivers
Meet Hosts are responsible for event planning, venue permission, insurance, safety, emergency procedures, staffing, equipment, rule selection, eligibility, officiating, registration terms, fees, refunds, waivers, final results, and lawful handling of participant information.
You may submit athlete information only for legitimate club, event, coaching, registration, recordkeeping, or publication purposes and with appropriate authority. Coaches and administrators may not claim to be a parent or guardian unless they legally hold that authority.
Each meet starts with the VAULTmeet standard participation waiver. The Host may keep that version, upload its own PDF, or publish its own text. The Host is responsible for reviewing and selecting language suitable for its event and venue. Storing an electronic acceptance does not guarantee a waiver is complete or enforceable.
A parent or legal guardian may review and electronically sign the active waiver on a Host-controlled check-in device without creating an account. The signer must type their own legal name and affirm both their authority and acceptance; the Host must not complete those fields for the signer.
5. Results, rankings, and automated recommendations
Official results published through VAULTmeet are public by default and may display authorized meet, athlete, attempt, mark, place, club, and schedule information and use it in rankings or athlete histories. Live results are preliminary. VAULTmeet does not certify records, eligibility, qualifying marks, or governing-body compliance.
Flight generation, opening-height recommendations, bar progressions, clock defaults, scoring calculations, and exports are decision-support tools. Authorized officials must review them.
6. Controlled access and backups
Official results published through VAULTmeet are public by default and may feed public rankings, search, club statistics, and athlete histories. A verified parent, legal guardian, or adult athlete may hide the consolidated athlete page and remove the athlete from VAULTmeet search and rankings. The underlying official meet result may remain in the Meet Host's meet record, and removal cannot recall copies already exported, printed, indexed, or captured by others.
An administrator may issue an explicit, time-limited trial or complimentary organization entitlement. Those grants are auditable, expire on their stated date, and do not create a public free tier. Beta or preview features may be incomplete, change, contain errors, or be discontinued. Users must maintain reasonable backup and meet-day contingency records.
7. User content
You retain ownership of logos, branding, rosters, photos, biographies, waiver text, and other content you submit. You grant VAULTmeet a nonexclusive, worldwide, royalty-free license to host, copy, process, format, display, and transmit that content only as needed to operate, secure, support, and provide the features you direct. You represent that you have the needed rights.
8. Acceptable use
You may not:
- Use the Service unlawfully or to endanger, exploit, harass, or impersonate another person.
- Submit youth or athlete information without authority or falsify results, waivers, payments, or guardian status.
- Share private links, codes, sessions, or exports with unauthorized people.
- Bypass permissions, probe security, introduce malware, overload the Service, or scrape protected data.
- Use public data to stalk, target, discriminate against, or harm an athlete.
9. Third-party services
The Service may interoperate with Cloudflare, Stripe, Athletic.net, MileSplit, email providers, and governing bodies. Their independent services are governed by their own terms. Export compatibility is a convenience and is not guaranteed or endorsed by the destination service.
10. Suspension and termination
We may suspend or terminate access for material breach, fraud, security risk, unlawful conduct, nonpayment, harm to athletes or others, or legal compliance. Termination does not automatically delete meet results, payment records, waiver acceptances, or audit records.
11. Disclaimers
To the maximum extent permitted by law, the Service is provided “as is” and “as available.” VAULTmeet disclaims implied warranties, including merchantability, fitness for a particular purpose, title, and non-infringement.
VAULTmeet does not warrant uninterrupted or error-free operation, event safety, rule compliance, waiver enforceability, payment recovery, result accuracy, athlete eligibility, or acceptance of an export by another service.
12. Limitation of liability
To the maximum extent permitted by law, VAULTmeet and its operators, contractors, and licensors will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or lost profits, revenue, data, goodwill, event opportunities, or business interruption.
To the maximum extent permitted by law, total liability arising from the Service will not exceed the greater of the amount paid to VAULTmeet for the Service during the twelve months before the event giving rise to the claim or $100. These limits do not apply where prohibited by law.
13. Organization indemnification
To the maximum extent permitted by law, an organization or Host will defend, indemnify, and hold VAULTmeet and its operators and contractors harmless from third-party claims arising from the organization’s event operation, venue, staff, equipment, safety decisions, submitted content, waiver, refund or eligibility decisions, lack of authority to provide participant information, or material breach of these Terms.
14. Governing law and disputes
Texas law governs these Terms without regard to conflict-of-law rules. A lawsuit must be brought in a Texas state or federal court with subject-matter and personal jurisdiction. Before filing, a party should send a written description of the dispute and requested resolution and allow 30 days for informal resolution unless immediate relief is reasonably necessary.
15. General terms
These Terms, the Privacy Policy, the Meet Host Agreement when applicable, and purchase-specific terms form the agreement. If a provision is unenforceable, it will be limited to the minimum extent necessary and the remainder stays effective. Failure to enforce a provision is not a waiver. Electronic notices and acceptances may satisfy writing requirements where permitted.
16. Changes and contact
We may update these Terms. The current page will show the version and effective date; material changes will receive notice or renewed acceptance when required. Questions, security reports, and legal notices may be sent to [email protected].